Office Manager

As a Office Manager, you are the heart of our Vienna office, using your strong organizational skills and open personality to make sure guests and colleagues feel welcome and well supported every day. You enjoy keeping things running smoothly, play an active role in shaping office life and create a positive atmosphere where people genuinely enjoy coming to work.

With 18 offices across 6 countries and over 800 employees, we offer you the opportunity to work on exciting projects with prestigious clients. We promote your professional and personal development from day one and offer flexible working hours as well as the option to work remotely. Our corporate culture is familial, open, and appreciative, providing plenty of room for your personal development. The minimum gross monthly salary for this role under the IT collective agreement is € 1236.50 Your actual compensation will be defined jointly, depending on your qualifications and experience.

These tasks await you with us:

• You are responsible for all office and organizational activities in our Vienna office and make sure that day-to-day operations run smoothly, from the finer details to the overall coordination.
• You are the friendly face at reception, welcoming our guests, acting as the first point of contact on site and ensuring that meetings are professionally set up and followed up.
• You manage the ordering and administration of office supplies and consumables and work closely with our MarCom team on the coordination and procurement of merchandise items.
• You design, plan and organize our internal events, including Christmas parties, summer celebrations, internal gatherings and employee trainings, and turn them into memorable experiences.
• In close collaboration with HR, you help prepare and coordinate the onboarding of new colleagues and ensure they have a smooth and welcoming start.
• When needed, you support the teams in Controlling and order processing, helping to keep our administrative processes stable and reliable.

HOW YOU CAN CONTRIBUTE YOUR STRENGTHS WITH US:

• You bring several years of experience in a similar role and feel truly at home in this type of position.
• You enjoy structure, planning and organization, and you do not just keep things running, you proactively move topics forward.
• Reliability, clear and respectful communication and a genuine team spirit are among your greatest strengths.
• You are service-minded, solution-oriented and hands-on, finding pragmatic answers, supporting in day-to-day business and taking full ownership of your responsibilities.
• You work with MS Office in a confident and professional manner and use it effectively in your daily work.
• Your profile is completed by excellent German language skills at C1 level and a confident, professional communication style.

THE BENEFITS WE BRING TO YOU:

Do you recognise yourself in the profile? Start your personal integration test now – click APPLY NOW, send us your resume and start date, and let's find out together if we align perfectly.

We look forward to hearing from you!

AWARDED:

We create opportunities, promote diversity, and practice equality in our daily work.